Finance Coordinator - Part Time

 

OVERVIEW OF POSITION

Reporting to the Executive Director, the Finance Coordinator will manage Oak Ridges Hospice’s day-to-day accounting and finance requirements, by overseeing our financial data and compliance by maintaining accurate books on accounts payable and receivable, payroll, and daily financial entries and reconciliations.

Job Duties:

  • Maintains records of financial transactions by establishing accounts; posting transactions; ensuring legal requirements compliance

  • Develops system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures

  • Maintains and balances general ledger by preparing a trial balance; reconciling entries

  • Maintains and balances subsidiary accounts by verifying, allocating, posting and reconciling transactions

  • Provides back-up to payroll function.

  • Conducts monthly reconciliations of bank accounts, credit cards and other periodic reconciliations of all accounts to ensure their accuracy

  • Manages the use of organizations credit cards Preparing and reconciling HST and WSIB remittances and rebates in a timely manner

  • Prepares budgets and other financial forecasts in conjunction with the Executive Director

  • Calculates variances from the budget and report significant issues to the Executive Director

  • Prepares financial reports for the Executive Director by collecting, analyzing, and summarizing account information and trends

  • Prepares, posts and reconciles accrued liabilities, deferred revenues and capital asset continuity schedules, including amortization

  • Coordinates and assembles data external audit process for our annual audit.

  • Complies with federal, provincial, and funding agencies requirements by studying requirements; enforcing adherence to requirements; filing remittances and reports; advising the Executive Director on needed actions

  • Follows generally accepted accounting principles, accounting policies and procedures

  • Maintains an orderly accounting filing system

  • Understands and as appropriate, acts as a representative for the hospice when dealing with internal and external stakeholders

  • Respects privacy regarding confidential and sensitive information and as such, requires diplomacy and discretion

  • Conducts her/himself as an intuitive self-starter and problem-solver, who is able to identify areas of need where his or her skills could support the performance of the team in fulfilling the mission of the hospice.

This position:

  • Is part-time (10-15 hours/week)

  • This is a hybrid position

  • 32.85 per hour

Qualifications

  • Diploma in Accounting or Finance preferred, or equivalent combination of education and experience

  • A minimum of 5 years of proven accounting/bookkeeping experience, preferably in a health or community care environment, or a non-profit organization

  • ADP payroll experience

  • Strong working knowledge of QuickBooks Premier Desktop

  • Knowledge of generally accepted accounting principles

  • Strong communication skills (written/oral)

  • Excellent time management skills and ability to prioritize work

  • Able to deal with complexity, a skilled multi-tasker

  • Ability to analyze information and report results

  • Ability to develop finance standards

  • Reliable and committed to consistently meet deadlines

  • Respects Confidentiality

  • Proficiency in Microsoft Office, Excel and QuickBooks

  • Excellent organizational skills and accuracy

  • Attention to detail and problem solving skills

  • Excellent customer relations skills

  • Positive attitude/outlook and loves taking on new challenges

  • Works well under pressure, maintaining composure, kindness and compassion

  • Must provide a satisfactory Criminal Record Check including vulnerable sector screening.

 Other requirements:

Oak Ridges Hospice recognizes the importance of immunization to protect our residents, team members and visitors from COVID-19. As such, a condition of employment with Oak Ridges Hospice is requiring that all employees and new hires have received all required doses of a COVID-19 vaccine approved by Health Canada.

How to apply:

Applications will be accepted until Friday, March 13th, 2026.

Please submit your combined cover letter and resume to careers@oakridgeshospice.com noting “Finance Coordinator” in the subject line.

Oak Ridges Hospice is an equal opportunity employer. In addition, accommodation will be provided in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Please identify your requirements in your application if you require an accommodation.